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Frequently Asked Questions

General Questions

Faculty & Staff Information

 

What is the Tobacco-Free Policy at IUPUI?

The IUPUI Tobacco Free Policy states that:

  • Tobacco use or sale, including, but not limited to smoking, is prohibited on university-owned, -operated, -or leased property.
  • Tobacco use, including, but not limited to smoking, is not permitted in university-owned, -leased, or -operated vehicles.

The State Law enacted July 1, 2012 makes smoking in IU facilities or within 8 feet of any public entrance illegal.

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When does the Tobacco-Free policy start?

IUPUI adopted a Tobacco-Free Policy in August 2006. A new state law was enacted July 1, 2012 stating that nearly all public places in Indiana -- including university campuses, restaurants and other workplaces -- will be smoke free. This change comes as the result of Indiana's first statewide smoke-free-air law, House Enrolled Act 1149. The new law makes smoking in all IU facilities or within 8 feet of any entrance an illegal and citable offense.

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Whom does this policy affect?

Patients, visitors, faculty, staff, volunteers, physicians, students, contract/other employees, contractors and service representatives. In fact, it applies to anyone who comes to campus.

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Don’t we already have a smoke-free policy? How is this different from our current policy?

Yes, smoking in buildings and on the IUPUI campus has long been prohibited. Violations of this policy will be referred to the appropriate administrative office for review and appropriate administrative action: for faculty, Faculty Appointments and Advancement; for staff, Human Resources Administration; or for students, the Office of The Dean of Students.

As of July 1, 2012, there is a new state law that makes smoking in all IU facilities or within 8 feet of any entrance illegal and it is a citable offense. The IU Police Department will support efforts by IU campuses to maintain a smoke-free environment.

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Where can I smoke on the IUPUI Campus?

Smoking is allowed on any city-owned sidewalk or street.

city streets

We continue to request as a courtesy to others and in keeping with the tobacco-free commitment of the campus, that individuals refrain from tobacco use on the sidewalks adjoining campus property.

For your reference, streets that are city owned, and therefore do not fall under the IUPUI Tobacco-Free Policy are:

  • Michigan Street and the sidewalks on both sides
  • New York Street and the sidewalks on both sides
  • University Blvd. and the sidewalks on both sides
  • Blackford Street and the sidewalks on both sides
  • North Street from University Blvd to Blackford Street.
  • 10th Street
  • Dr. Martin Luther King (West Street)
  • Indiana Avenue
  • Limestone Street from Michigan to New York and the sidewalks on both sides
  • Porto Alegre from Michigan Street to Limestone Street
  • Wilson Street from 10th Street to the north edge of the Wilson Street Garage
  • Elmwood from 10th to Wishard Blvd.

The remainder of the streets with the main campus boundaries (10th St. to the river and MLK to Porto Alegre St.) were either built by the campus or have been vacated by the city and now are owned by the University.

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Can I smoke in my personal car?

Parking garages owned or operated by the university are included in the state law, however, there will be no effort to enforce the ban in private vehicles located on university property provided users make a reasonable effort to contain smoke and smoking materials inside the vehicle (e.g., keeping windows closed). Garages are critical as patients, visitors, students and employees walk through these semi-enclosed spaces to get to clinics, classrooms, offices, etc.

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Will parking garages be tobacco-free as well?

Parking garages owned or operated by the university are included in the state law, however, there will be no effort to enforce the ban in private vehicles located on university property provided users make a reasonable effort to contain smoke and smoking materials inside the vehicle (e.g., keeping windows closed). Garages are critical as patients, visitors, students and employees walk through these semi-enclosed spaces to get to clinics, classrooms, offices, etc.

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Is any tobacco/smoking allowed in student housing?

No.

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Can I smoke in the IndyGo bus shelter?

No, according to city ordinance, smoking is prohibited within bus shelters.

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Does this policy apply to City owned streets, sidewalks and right-of-ways?

Indiana University has no jurisdiction over the use of City owned streets, sidewalks and right-of-ways. However, please note that many streets and adjacent sidewalks on the campus are university property. Those interested in engaging in tobacco-related activities should exercise care to obviously and clearly engage in these activities on property that is not university property.

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Can I go to IU Health properties to smoke?

No, Riley Hospital, IU Hospital, Methodist and Wishard have smoke-free policies in their buildings and on the grounds.

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What happens if a visitor violates the tobacco policy?

Visitors are expected to adhere to the Indiana State Law, enacted July 1, 2012, that makes smoking in IU facilities or within 8 feet of any entrance an illegal and citable offense. We expect visitors to the campus to comply with IUPUI campus policy. You may inform a visitor of the state law and the IUPUI policy and its importance to the campus.

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Will the campus or city police be responsible for enforcing the state law or IUPUI tobacco policy?

Yes, the IU Police Department will support efforts by IU campuses to comply with the state law and to maintain a smoke-free environment. Per the state law, citations ($150) will be written for violations within 8 feet of any public entrance. Beyond the 8 feet range, violations will be referred by IU Police Department to the appropriate department.

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How will the new policy be enforced?

Per the state law, citations ($150) will be written by IU Police for violations within 8 feet of any entrance. Additionally, violations will be referred to the appropriate administrative office for review and appropriate administrative action: for faculty, Faculty Appointments and Advancement; for staff, Human Resources Administration; or for students, the Office of The Dean of Students.

Beyond the 8 feet range of any entrance, violations to the IUPUI Tobacco-Free Policy will be referred to the appropriate administrative office for review and appropriate administrative action: for faculty, Faculty Appointments and Advancement; for staff, Human Resources Administration; or for students, the Office of The Dean of Students.

Anyone who observes a possible violation may courteously and without confrontation inform the individual of the state law and the IU tobacco-free policy. Those who suspect another is violating the policy may report it to the appropriate unit.

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What are the consequences for violating the IUPUI policy?

Violations to the IUPUI Tobacco-Free Policy will be referred to the appropriate administrative office for review and appropriate administrative action: for faculty, Faculty Appointments and Advancement; for staff, Human Resources Administration; or for students, the Office of The Dean of Students.

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What are the consequences for violating the Indiana State Law?

Per the state law, citations ($150) will be written by IU Police for violations within 8 feet of any entrance. Additionally, violations will be referred to the appropriate administrative office for review and appropriate administrative action: for faculty, Faculty Appointments and Advancement; for staff, Human Resources Administration; or for students, the Office of The Dean of Students.

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Can a smoker use e-cigarettes or tobacco-free cigarettes?

The use of e-cigarettes or tobacco-free cigarettes is against the IUPUI Tobacco Free policy. The IUPUI Tobacco-Free Policy defines “tobacco and smoking related products” as “all tobacco-derived or tobacco containing products including, and not limited to, cigarettes, electronic cigarettes, cigars and cigarillos, hookah smoked products, pipes, and oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and nasal tobacco (e.g. snus). It also includes any product intended to mimic tobacco products, including personal vaporizers and electronic nicotine delivery systems, or the smoking of any other substance.” The use or sale of tobacco, tobacco products, and smoking-related products and defined in the policy is prohibited on Indiana University property and in university-owned, university-operated, or university-leased vehicles.

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Can a smoker use personal vaporizers or electronic nicotine delivery systems on campus?

The use of personal vaporizers and electronic nicotine delivery systems is against the IUPUI Tobacco Free policy. The IUPUI Tobacco-Free Policy defines “tobacco and smoking related products” as “all tobacco-derived or tobacco containing products including, and not limited to, cigarettes, electronic cigarettes, cigars and cigarillos, hookah smoked products, pipes, and oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and nasal tobacco (e.g. snus). It also includes any product intended to mimic tobacco products, including personal vaporizers and electronic nicotine delivery systems, or the smoking of any other substance.” The use or sale of tobacco, tobacco products, and smoking-related products and defined in the policy is prohibited on Indiana University property and in university-owned, university-operated, or university-leased vehicles.

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Can patients and visitors smoke on our campus?

No. Patients and visitors may not smoke on IU-owned, -operated or -leased property.

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As an employee, do I have to quit smoking?

No, the university cannot compel you to quit using tobacco, but you cannot use tobacco on university property. However, if you are interested in quitting, a number of resources are available to help you quit, please refer to http://health.iupui.edu/~nosmoke/

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What pharmacological therapies are available to university employees with employer-provided health insurance?

Contact the company that provides your coverage.

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What resources are available to help those who are struggling with this change and would like counseling?

Full-time appointed employees have access to the Employee Assistance Program (EAP) at 1 (888) 234-8327 (toll-free) or www.indiana.edu/~uhrs/benefits/eap.html . Part-time or hourly employees with counseling needs should call (317) 274-8931 for referral. Counseling and Psychological Services (CAPS) is the student's (even if only taking one class) resource for concerns.

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Can I use the money I put aside in my Tax Saver Benefit (TSB) account to pay for costs related to smoking cessation aids and counseling that are not covered by insurance?

Yes, you can use your TSB money to pay for counseling (by a licensed counselor, M.D., Ph.D., social worker), nicotine gum not covered by insurance, or for co-pays on items that are partially covered by insurance (patches, nasal sprays, inhalers, drugs for smoking cessation, etc.). If you have questions or want to be certain that you have picked a counselor that is acceptable for use of TSB funds, call Nyhart at (317) 803-7750.

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Does the state law and IUPUI policy affect employees at facilities off the main IUPUI campus?

Yes, both the state law and the IUPUI policy apply to everyone at all IUPUI facilities, IU -owned, -operated and -leased locations.

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Isn’t the IUPUI Tobacco-Free Policy a violation of my civil rights?

No. The Trustees of Indiana University have the authority to govern the use of university property and regulate its use.

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How should managers/supervisors talk to employees about the policy?

It is recommended that managers/supervisors should inform all employees of this policy both in writing and in person.

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What should managers/supervisors do if one of their employees violates the policy?

Violations to the state law and the campus policy should be referred to the appropriate administrative office for review and appropriate administrative action: for faculty, Faculty Appointments and Advancement; for staff, Human Resources Administration.

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Will progressive discipline be used if someone violates this policy?

Employees who engage in knowing and repeated violations of an IUPUI policy will be addressed through progressive discipline.

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Can university vehicles be used to travel off of university property to go on break and smoke off campus?

University vehicles are to be used for business purposes only; using a university vehicle solely for the purpose of going off campus to smoke without a legitimate business purpose is prohibited.

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How do I tell visitors about our smoking policy?

You may simply state, "For the health of our visitors, students and employees, tobacco is not allowed on our campus."

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What resources are available to assist in the transition, if I want to stop smoking?

IUPUI understands that change can be difficult. The following information and resources are available to assist in the transition. Click here for more information regarding resources for compassionate communication and assistance:

IUPUI offers "Quit Kits" for building coordinators. An extensive list of resources such as quitlines, smoking cessation programs in the community, etc.

Thank you for your support!

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General tips for communicating with patients and visitors

Faculty and staff members courteously and tactfully approaches the person and calmly explains the tobacco-free campus policy.

"For the health and safety of our patients, visitors, students and employees, IUPUI is a tobacco-free campus. Please extinguish your cigarette." Walk away.

If the person continues to use tobacco products in a prohibited area, please report the incident to the appropriate office.

  • Staff members — Contact Human Resources Administration: (317) 274-8931.
  • Students — Contact the Dean of Students: (317) 274-8990.
  • Faculty members — Contact Faculty Appointments and Advancement: (317) 274-4627.

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